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JOB VACANCY FOR EXECUTIVE SECRETARY

Published on: 19-08-2020

The Rwanda Journalists Association [ARJ] is the professional body that brings together all journalists in Rwanda. ARJ is the prime organization campaigning for the interests of journalists, building solidarity, striving for greater press freedom, media professionalism and standards and better working conditions for journalists.

ROLES AND RESPONSIBILITIES OF THE EXECUTIVE SECRETARY

The daily management of the ARJ is ensured by an Executive Secretary, who exercises authorities delegated to her/him by ARJ Executive Committee. She/He is the manager of all technical and administrative team of the Association and his/her key roles and responsibilities include but not limited to:
• Ensure the daily management of the Association;
• Follow up the progress of the implementation of ARJ action plans;
• Ensure the organization operates in compliance with ARJ’s administrative and financial procedures and policies;
• Ensure timely financial and activity reports are submitted to the Executive Committee for approval;
• Ensure timely planning of Association activities and their monitoring and evaluation is maximized;
• Allocate tasks to different staff members;
• Prepare funding proposals and concepts for mobilization of resources for ARJ;
• Manage and coordinate Association/project activities, from substantive, administrative and financial points of view, applying strategic planning and systematic coordination of project activities, monitor financial resources and accounting to ensure accuracy and reliability of financial reports;
• Provide direction and leadership in advocating Association objectives and ensure that all interested parties are well informed about the organization/project activities and goals;
• Ensure the quality of outputs and results with optimal monitoring mechanisms; establish effective coordination, monitoring, information sharing, and reporting systems;
• Ensure the establishment and maintenance of proper professional relationships with relevant national and international partner agencies, relevant developing programs/projects;
• Prepare Board’s meetings;
• To observe regulations and laws governing labor in Rwanda and media law;
• To ensure that equipment and all related organization property are maintained in good working conditions;
• To carry out regularly training needs assessments for the personnel and evaluate their performance ;
• Carry out any duties assigned to him/her by the Executive committee

REQUIRED QUALIFICATIONS

• Bachelors ’degree in any field;
• At least 5 years working in managerial roles;
• Knowledge in use of computer; Microsoft office;
• Familiar with the Rwandan media landscape;
• Strong knowledge of Media related laws and in Rwanda;
• Demonstrated diplomacy and lobbying skills;
• Experience in networking with partners at all levels (ministry, donors, private sector, NGOs);
• Ability to work under minimum supervision to meet deadlines;
• Good analytical and practical skills in the elaboration of capacity building programs;
• Expertise and experience in designing and coordination of projects;
• Strong management skills including the ability to provide strategic guidance, technical oversight, mentor staff, build strong teams, develop work plans, and manage budgets and project expenditures;
• Proven written, analytical, presentation and reporting skills;
• Fluency in spoken and written English, preferably bilingual, but at least working knowledge (spoken and written) of French; and Kinyarwanda is essential.

DURATION OF ASSIGNMENT

The Executive Secretary shall be recruited under a Service Contract Appointment.

Interested candidates should send a cover letter, Curriculum Vitae and reference letter highlighting the projects for which the applicant has been responsible. The applications will be submitted by Email to arjrwanda2020@gmail.com

The deadline for the application is on 28th August 2020 at 05:00 PM

NSHIMYUMUKIZA Janvier
Secretary General - ARJ

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